01 · Intake
Turn long forms into a clearer first view.
Structure intake, summarize relevant details, and route information for human review without losing the source record.
Intake → review → assignment → follow-up
AI for allied health clinics
More care. Less administrative drag.
Practical tools for intake, referrals, waitlists, documentation support, and clinic operations — designed around how care teams actually work.
Privacy-minded implementation · human review · no careless shortcuts
Care first.Technology should support clinical judgment, not compete with it.
Workflow awareBuilt around intake, referrals, and care teams
Privacy mindedData choices are part of the design
Human reviewedClinical judgment stays in control
Where clinics gain time
Reduce admin without flattening care.
The best clinic automations remove repetitive coordination while preserving context, consent, and professional judgment.
02 · Matching
Support clinician fit.
Use service, schedule, and preference criteria to assist matching.
Decision support, not replacement
03 · Waitlists
Keep clients informed.
Trigger appropriate updates as capacity changes.
Less manual chasing
04 · Referrals
See the referral path.
Track source, status, response, and next action.
Fewer lost handoffs
05 · Documentation
Support the draft.
Prepare structured notes or billing documents for review.
Clinician remains accountable
A calmer care loop
Make the operation feel more connected.
When information moves cleanly, teams spend less time reconstructing context and more time acting on it.
01Clearer intake and referral status
02Faster routing and follow-up
03Human review at every sensitive decision
Responsible by design
Start with the workflow and the risk.
Sensitive settings demand a more deliberate build process.
Map care and administration
We separate clinical judgment from repetitive coordination and identify the safest useful scope.
Choose the data boundaries
Access, retention, vendors, and review states are decided before implementation.
Deploy with human controls
Testing and documentation ensure the team understands what the tool does — and does not do.
A responsible starting point
Scope before scale.
Begin with a roadmap, then automate one clinic workflow or build a dedicated application.
Clinic AI Roadmap
Find the safe first use case.
$497
Credited toward a build within 60 days
- Workflow and risk mapping
- Prioritized implementation plan
- Fixed build estimate
Automation Sprint
Improve one workflow.
$1,997
Flat price · two weeks
- One deployed clinic workflow
- Human review controls
- Documentation and handoff
Custom clinic app
A durable care tool.
$6,500+
Typical range $6,500–$18,000
- Permissions and audit trail
- Deployment and documentation
- 30 days post-launch support
Questions, answered
Clear before you book.
Pricing, timelines, and how the work actually runs — in plain language.
How is this different from just using ChatGPT?
ChatGPT is a general assistant in a browser tab. We build software wired into your workflows - intake, documents, CRM, reporting - so the work happens in context, with your rules, and without copy-pasting every time.
How long does a typical build take?
Automation Sprints ship in about two weeks. Custom AI apps are scoped after the Roadmap and typically land in a few weeks to a couple of months depending on complexity - always with a fixed date in the quote.
What does it cost to run after launch?
Hosting and model usage are usually modest compared to the build. We estimate ongoing costs in the Roadmap. Optional AI Care Plan covers monitoring, updates, and a small monthly change budget.
Do I own the code?
Yes. Custom builds are yours. We hand over the repository, documentation, and deployment access. No lock-in to a black-box subscription product.
What if my data is sensitive or regulated?
We design for least privilege: what must stay private stays private. For Ontario clinics we discuss PHIPA, Canadian data residency options, and when zero-retention or self-hosted model setups are appropriate. We will not overstate compliance guarantees.
Can you work with the software we already use?
Usually yes. Most projects connect to tools you already pay for - CRMs, form tools, calendars, storage - via APIs or automation layers rather than forcing a rip-and-replace.
What if I don't know what I need yet?
Start with the AI Roadmap. It is designed exactly for that: a structured session and a written plan so you know what to automate first - and the fee credits toward a build within 60 days.
Do you work with businesses outside the GTA?
Yes. Delivery is remote-friendly. We are based in Vaughan, Ontario, and work with clients across Canada and the US.
Toronto, Vaughan, and the GTA
Areas we serve
Based in Vaughan. Remote across Canada when the engagement fits. We do not invent storefronts in cities we do not serve.
Give the team time back without giving up judgment.
We’ll help you find the admin loop that is safe to improve first.
Discuss my clinic workflowFree 20-minute call
Book the free call.
We’ll help you find the admin loop that is safe to improve first.
Book a free 20-min call